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Payroll FAQ

Understanding your responsibilities as a nanny employer can be confusing but it is important that you take the right steps to ensure that your nanny payroll is thorough to ensure you never miss a payment to HMRC. We have answered some of our nanny payroll department’s most frequently asked questions.

Is a Nanny Payroll Service necessary?

Once you have hired a Nanny, Housekeeper or Au Pair, as the employer you are legally responsible for submitting the correct tax and NIC payments to HMRC. The Little Ones Payroll Service team will liaise with HMRC on your behalf and take care of the administrative requirements that come with being responsible for your nanny’s payroll.

Please remember that if you have hired a candidate directly through Little Ones, our monthly payroll service is complimentary for the first 6 months.

How long does it take to set up the nanny payroll service?

Once you have provided the Little Ones Nanny Payroll team with all the necessary information and completed the online registration form the service will be set up. We aim to complete this process as quickly as possible and the normal delivery is between two and ten working days.

Employer requirements: What is required from the employer to set up the nanny payroll service?

  • Completed Little Ones Nanny Payroll request for information form (required by HMRC)
  • Employer’s National Insurance number
  • Employment information (start date, working days/hours, rate of pay)
  • Nanny’s P45 or new starter’s checklist

Payslip frequency: Can my nanny/employee be paid weekly, fortnightly or monthly?

The employer has the option of paying their nanny weekly, fortnightly or monthly. The Little Ones Nanny Payroll service caters to your requirements.

Little Ones payroll pricing: How much does the Payroll service cost?

Little Ones Nanny Payroll service costs £270 per annum or £38 per month (inc VAT). A weekly/fortnightly payroll service will cost an additional £80 per annum (inc VAT).

Payslips: Will my nanny/employee receive a payslip?

Little Ones Payroll will provide the employer and employee with access to an online portal whereby they can access all relevant payslips and documents.

Holiday Entitlement: How many days holiday is my nanny/employee entitled to?

As a general rule, holiday entitlement works out to be the number of days worked per week x 5.6. However, this can vary if the nanny/employee works less than five days per week or on a temporary basis. Our helpful team at Little Ones Nanny Payroll Service will formulate the correct holiday entitlement upon setting up your Payroll subscription.

Sick pay: What happens if my nanny is sick?

Your nanny qualifies for Statutory Sick Pay (SSP) if they have been off work sick for four or more days in a row (including non-working days).

Maternity: What happens if my nanny becomes pregnant?

As per the HMRC compliance advice to qualify for SMP (statutory maternity pay) you must:

The employee is entitled to statutory maternity leave if they have been under employment for more than 15 weeks. The employer must keep your post available to you for a period of 39 weeks. At least 15 weeks before your due date, tell your employer when the baby is due and when you want to start your maternity leave. Your employer can ask for this in writing. Your employer must write to you within 28 days confirming your start and end dates.

Multiple jobs: What if the nanny has two jobs?

If the nanny has two jobs, it may affect the amount of tax paid. Little Ones Nanny Payroll Service will work with you to ensure you are paying the correct amount of tax.

HMRC Liaison: Will the Employer have to deal with HMRC when using Little Ones Nanny Payroll Service?

The Little Ones Nanny Payroll team will liaise with HMRC on your behalf so you will not need to worry about missing payment deadlines, long waits on telephone lines and trying to make sense of tax intricacies. The Payroll team will send you a reminder when and how to pay the relevant tax for your nanny.

Employment contracts: Can Little Ones prepare an employment contract for the Employer to use with the new nanny?

Little Ones provides a bespoke employment contract service to ensure both the Employer and the Nanny are protected during their time of employment.

Little Ones contact details: Who should the Employer call if they need assistance with Nanny Payroll?

Our helpful team at Little Ones Nanny Payroll are always on hand to help you with any queries. Please call us on 0207 183 6795 or request a call back at your convenience.

Workplace pensions: Am I responsible for setting up a workplace pension for my employee?

Under the new workplace pensions reform, every employer in the UK must put their employees into a pension scheme if they are: Aged 22 or over and are under state pension age AND/OR Earning over £192 gross per week (or £833 gross per month). Little Ones Payroll provides a fully managed workplace pension scheme for our clients. Please be aware that if you do not comply with the new pension reforms you will be sent a penalty notice by the Pensions Regulator.

For further information please refer to Little Ones PENSIONS AUTO-ENROLMENT section on our website.

If you are starting the process of finding your perfect Nanny, Housekeeper or Au Pair please take a look at our currently available candidates. Our consultants will be able to provide you with more information.

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